Thesis Preparation & Submission
The final examination of a candidate for a Research Masters or PhD degree is based on the explanation of the candidate’s research in a thesis describing the context, nature, methodology and outcomes of the research, prepared in accordance with international norms.
- You will prepare your thesis under the direction of the Principal Supervisor and with the support of your Research Studies Panel. Please liaise with both on your thesis
- The Thesis Submission Guidelines outlines the process for preparation, submission, processing and examination of graduate research degree theses. The Theses in Graduate Research Programmes Policy identifies the responsibilities of each party within the University with respect to the preparation, submission, processing, examination, and dissemination of graduate research degree theses.
See Thesis Submission Dates
Submission of Thesis for Examination
- You must be a fully registered student and not owe any fees at the time when your thesis is submitted for examination.
You may submit your thesis in 2 ways:
1. via the UCD eThesis System : please see here for further information. Through the system, you will be able to submit your thesis electronically, verify authorship and programme compliance, and track progress through all stages of the examination process.
2. via hard copy: ( note:subject to restrictions due to COVID-19: please see FAQ for further info )
You submit to the Student Desk in the Tierney Building as many soft bound copies of the thesis as there are members on your Examination Committee. There are usually three people on the Examination Committee i.e. internal examiner, extern examiner and the Chair of the Examination Committee. The members of your examination committee are listed on the "UView - Student Enquiry" Screen on your UCD student SIS Web account under the heading "Other Advisors". The theses must be accompanied by a completed Research Degree Examination Form signed by both you and your Principal Supervisor (download Research Degree Examination Form /access here in our Documents & Files).
Submission of Final Thesis
Following the viva voce examination for PhD students and once you have the approval of the internal examiner that you have met the requirements of the Examination Committee you follow these steps:
- Step 1: produce a hardbound copy of your thesis
- eThesis submission: no corrections sign-off form needed with hardbound thesis
- Traditional submission: corrections sign-off form needed with hardbound thesis
- Step 3: you submit the hardbound thesis to the UCD Student Desk with the signed Thesis Correction Sign Off Form ( note: subject to restrictions due to COVID-19: please see FAQ for further info )
Documents & files.
View or download the most useful policies, regulations and forms for graduate research students
Key Dates 2020/21
View the lifecycle of the PhD programme at UCD, from application to conferring
Viva Voce Examination
View guidance and procedures relating to the viva voce oral examination
UC Davis Graduate Studies
Academic Dates and Deadlines
Date and deadline categories, general academic dates, filing and graduation deadlines, holidays and academic breaks, application deadlines, thesis/dissertation filing deadlines for students not on filing fee status.
Students completing a thesis or dissertation have two filing deadline options each quarter. Students who file by the 7th week of the quarter are included on the current quarter degree list. Students who file after the 7th week deadline but by the last day of the quarter are included on the following quarter degree list but do not need a student status in the following quarter.
- Students who plan to file during Fall, Winter, or Spring quarter must be enrolled or approved for Filing Fee in that term.
- Starting Winter 2023, students on Filing Fee must file by the 7th week of the quarter deadline or be automatically enrolled in the term.
- Students enrolled in Spring quarter are eligible to file by the Spring or Summer quarter deadlines (Summer enrollment is not required).
Use the table below to help you decide when to file your thesis or dissertation. Review the Filing Your Thesis or Dissertation webpage for information about the filing process, formatting, and paperwork.
The dissertation, required filing paperwork, and signed title page must be submitted to Graduate Studies by 11:59 PM on the deadline, but you may complete any required thesis/dissertation formatting corrections and/or paperwork updates after the deadline if needed.
Master's Plan II & MFA Report Deadlines for students not on Filing Fee status
To be included on the current quarter degree list, Master's Plan II or MFA students must complete their final requirement(s) by the last day of the quarter. Graduate programs must submit signed Master's Plan II Reports or MFA Reports within five business days of the end of the quarter. Students who would like to receive a Graduate Studies degree conferral letter verifying completion, must also submit the Exit Information Form to their Graduate Coordinator for signature and forwarding to Graduate Studies SAA's.
Filing Deadlines for students on Filing Fee status
Students on Filing Fee are expected to be very close to finishing at the beginning of the Filing Fee quarter. Students who file by the 7th week of the quarter are included on the current quarter degree list. Students who file after the 7th week deadline have until the last day of instruction to file their thesis, dissertation, or project report. Students completing a Master's Plan II by exam have until the last day of the quarter to file their Final Report.
University Holidays & Academic Breaks
Thesis Submission Extensions
Covid-19 related thesis extensions.
Due to the COVID-19 pandemic, UCD has been offering students who are due to submit their thesis the option to request a one-time, one trimester no-fee thesis extension. For additional information for students seeking extensions between September 2021 and January 2022, please see the information below.
Additional information, for graduate resesarch students, can also be found at COVID-19 FAQ for Graduate Research Students or in the research student hub on the Graduate Studies website .
Eligibility & Applications
There are several scenarios under which students may wish to apply for extensions and/or funding. Please see advice below for graduate research students, originally planning to submit in September 2021.
- Please contact your supervisor in the first instance to discuss your funding request
- Are you currently registered as a full-time research student in UCD
- Can you confirm that you have not previously received a stipend payment under this programme or a COVID extensions scheme run by a funder
- Can you confirm that funding has not already been secured to cover the cost of the proposed extension
- Can you confirm that your PhD/Masters is not fully funded by industry
- If your PhD/Masters is co-funded by industry, is industry co-funding (cash or in-kind) confirmed for the duration of the proposed extension
If you meet the above criteria you may be eligible for HEA funding.
If you wish to make an application you should complete the following steps:
- Ensure you meet the eligibility criteria above
- Follow the steps outlined on the call website to complete the online application via SISWeb and submit to your supervisor for approval.
- Please submit your application via SISWeb by 18 June 2021
- Your Principal Supervisor and your Head of School will review and submit the application to the review panel. You can monitor the progress of your application via SISWeb.
All applications will require you to describe the circumstances requiring funding in sufficent detail for the panel to evaluate your application:
- Please describe how and for how long your research has been impeded
- What percentage of your research you have been able to complete during the COVID-19 pandemic
- How you will amend or pivot your activities, in order to meet the deadline.
We encourage you, where possible, to submit your thesis by the 7th of May 2021 deadline, if that is the date you are due to submit.
Where you are unable to meet the submission deadline due to COVID-19 associated disruptions, you will be supported with a single trimester extension to complete your thesis for submission by 7th January 2021. This extension is a no-fee cost extension to support graduate research students delayed due to COVID-19 without the financial burden of fees. Please note that this support is only available to students who have not already received a one-trimester no-cost fee extension due to COVID-19 related circumstances.
If you require this extension:
- Please contact your supervisor in the first instance
- Are you currently registered as a research student in UCD
- Can you confirm that you have not previously received a COVID-related thesis extension
- Please complete your application and submit to your School using the appropriate form: Covid-19_Extension Form (June 21)
- In keeping with normal governance, the request will then be submitted by the School to the relevant governing board for approval.
Please be assured, where an additional trimester is required, which exceeds the registration period permitted under the Academic Regulations 7.9, 7.10 or 9.10, this extension of one trimester to the registration period will be approved due to the exceptional circumstances due to COVID-19.
All applications will require you to describe the circumstances requiring an extension:
- Outline the specific factors of how COVID-19 has impeded your ability to meet the submission deadline (medical, personal or academic circumstances)
- Please also describe how long your research has been impeded
- How you would amend or pivot your activities during the extension period, in order to meet the new deadline
At present, as is normal practice, any requests for an extension can be made on an individual basis to your School on this application form, whether you are a full-time or part-time student: Thesis extension form (extenuating circumstances). In keeping with normal governance, the request will then be submitted by the School to the relevant governing board for approval.
It is important to keep a record of your change of circumstances, especially any documentation to evidence how extenuating circumstances have impeded your progress, such as no access to a laboratory, recruitment and data collection from participants paused, essential archival material normally accessed in a library. These requests should be accompanied by a letter from your Principal Supervisor confirming the impact upon your research and the ability to complete within the timeframe sought.
During current lockdown measures and if your circumstances are medical, a letter from a supervisor or appropriate senior academic may still be sufficient if it provides the detail mentioned above.
If your query is related to funded extensions for research disrupted by Covid-19, please click on the relevant link below:
Funded extensions for research disrupted by Covid-19
- UCD Research COVID-19 Call Website
- UCD Call Document - Extensions for Research Disrupted by COVID-19
- COVID-19 FAQ for UCD Graduate Research Students
- SISWeb Extension Application Form
- Extensions, Leaves of Absence and Other Leaves (General Information)
Documents & files.
Access a repository of the most relevant forms & policies for graduate research students
Information on final examination & thesis submission procedures for research degrees at UCD
Research Student Handbook 2020/21
A useful summary of guidance and policies on research degree programmes at UCD
UCD Key Dates 2020/21
View UCD Registry term dates for the 2020/21 academic year
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Planning to graduate in spring 2023, apply through your ucdaccess portal by february 1., master's thesis.
If you have received approval from faculty to complete a master's thesis in lieu of COMPS or a culminating experience, please follow the steps below:
- Ensure you have registered for thesis credits as required by your degree requirements. Students must be registered for at least one class at the time they defend their thesis. Students who have completed their coursework requirements, including thesis credits, should register for CAND 5940 Candidate to Degree. Please contact your academic advisor for guidance on registration.
- Adhere to all deadlines and submit all required forms as instructed in the master's thesis deadlines table below.
- Email your thesis as a PDF to your academic advisor for format review.
- Two weeks prior to defense, submit the master's thesis exam request form to SEHD and use the student room request form to schedule a room for your defense.
- After successfully defending your thesis, submit the master's thesis approval form to your academic advisor via email
- Submit your final thesis to ProQuest .
Additional Information for submitting your final thesis
All approved theses must be submitted electronically in PDF format through the ProQuest website . You will receive an automatic email confirming your thesis submission. Within 2 weeks, SEHD will verify that your thesis meets publication standards and you will be notified that your submission will be published. In the event that corrections need to be made, you will receive an email with additional information for resubmission. Once corrections have been resolved and your resubmission has been approved, you will be notified that your submission will be published. During the submission process, you will have the opportunity to choose traditional publishing, Open Access publishing, and/or copyright. Please visit the ProQuest Resources & Guidelines page for additional information on these options.
Additional information on the master's thesis is available in the Student Policy Handbook .
Master's Thesis Deadlines
- Deadlines: Students are responsible for following the above deadlines. If posted deadlines are missed, a student’s graduation may be postponed to the next term. Please touch base with your academic advisor immediately in the event that you miss a deadline.
- Registration: Students must be registered for at least one class at the time they defend their thesis. Students who have completed their coursework requirements, including thesis credits, should register for CAND 5940 Candidate to Degree. Please contact your academic advisor for guidance on registration.
- Format Review: Format Review is a check to ensure that your thesis is formatted appropriately for publication only. Format Review does NOT review content, so drafts are permitted to be reviewed. Your thesis, submitted as a PDF to your academic advisor, should comply with the Thesis Style and Policy Manual upon submission for Format Review. Allow two weeks for Format Review and take this time frame into account in order to meet all other posted deadlines.
- Commencement: Applying to graduate is separate from participating in the ceremony. Please visit the commencement website to register to participate in the ceremony. Master’s students must complete all degree requirements before they are able to participate in commencement. There is no summer commencement ceremony. Students completing their degree in the summer can choose to participate in the following Fall ceremony.
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Please note: All forms must be typed. All forms are fillable Adobe PDFs®, which require Adobe Reader or Adobe Acrobat Pro. Please save the forms and open them manually. Browsers like Chrome and Firefox have built-in PDF rendering engines which will display a Please Wait message instead of the actual content. In this case, you can right-click on the page and choose Save As or Save Page As, to save the pdf.
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Thesis Submission - Graduate Students ; Submission Dates 2022/23: ; September 2022 Term Start, 11 January 2023 10 May 2023 06 September 2023 ; January 2023 Term
Submission of Final Thesis · Step 1: produce a hardbound copy of your thesis · Step 2: the Internal examiner will sign the Thesis Correction Sign Off Form to
All documents and the original upload of your completed thesis/dissertation must be submitted by 11:59 PM on the day of the filing deadline.
The dissertation, required filing paperwork, and signed title page must be submitted to Graduate Studies by 11:59 PM on the deadline, but you may complete
If you wish to make an application you should complete the following steps: Ensure you meet the eligibility criteria above; Follow the steps outlined on the
submission thesis ucd dates · Kite Runner Essay Conclusion · Rutgers Essay Question 2014 · Iceman Thesis Wiki · Leave a Comment Cancel Reply.
Master's Thesis Deadlines ; Submit your Application for Graduation through UCDAccess. February 1, 2023. June 13, 2023 ; Submit thesis draft for Format Review.
Please note the guidelines below apply to ALL Postgraduate Research Students irrespective of start date. Submission deadlines are noted on page 4. 1.34.1
After discussions with your supervisor(s), the student must apply for an extension in advance of the thesis submission deadline with
Biosketch Form, for Thesis Defense, To be submitted by the students
Congratulations Alessandra on finishing the thesis submission and earning your #PhD! I know you will do great things in #Bloomington and look forward to our